Visitor sign-in software has become an indispensable tool for any organizations in order to enhance the security of their assets or for ensuring the safety of their staffs. The increasing amount of threat and violence that are taking all over the world is shaking up the society. Starting from educational institutions to health institutions, commercial buildings to residential buildings are taking up the issue of security seriously. Thus, they are installing visitor signing up software system.
This visitor signing system not only manages the entry of visitors within the facility, but also monitors their activity or whereabouts from time to time. For example, it can easily track down the exact location of a guest at a particular point of time.
What is VMS?
VMS or Visitor Management System is web based software that scrutinizes and controls the entry of the visitors and guests who comes to the site or the building. It basically scans the driver’s license of the visitor, takes a picture of the visitor, and generates a badge with a time-limit. The badge is used while entering and exiting a premise.
Learn the Benefits
- Improves Sites Safety and Security
With visitor signing up software installed at the entry point of residential building complex, safety and security of the place can be further enhanced. Any visitor before entering the building needs to go through this system. Until they are provided with an entry badge they can’t enter the premise. In fact, it can also help security officials to get alerts as soon as a visitor enters restricted zone.
- Improved Visitor Service
Sometimes a visitor may get annoyed if they are required to wait for a long time before they are allowed entry to the building. Some VMS allows visitors to pre-register their names ahead of their visits. This can help their entry to get processed in a very little time.
- Data Accuracy
The VMS scans the driver’s license in order in order to gain all the vital information of the visitor. The data gets stored in the database which can be used for future references and for providing quick access to the visitors as soon as their details match with database details. The data obtained through the visitor signing up software can help in visitor auditing purpose.
- Visitor Analysis
The information that gets stored in the database allows the security officials to search and restore any visitor data for a particular time period. Based on the report, security officials can create a watch out list for intruders and regular visitors. This can help to manage the visitors very easily in tines of emergencies.
- Economical and Environment Friendly
If you love your Mother Nature, you won’t want to waste a paper for keeping a record of the visitors who are entering the building complex. Well, visitor signing up software is a far better option than the paper log-book for signing in and out visitors. Being electronic, not only it saves time but is also economical.
Residential buildings who are switching to visitor signing in software can have enhanced control over the visitors who comes into the building. This, in turn, can help them to keep off intruders from their building.